See the full Request for Proposals here and below.
Title: Sexually-Transmitted Infection and Teen Pregnancy Prevention Mobile App Development Contract Request for Proposals
Issuing Authority: Great Plains Tribal Leaders’ Health Board
Projected Contract Begin Date: 01/01/2021
Contract End Date: 09/29/2021
Sealed proposals subject to the conditions of this request are due by 11:59pm MT on November 30, 2020. Due to the Coronavirus pandemic, bids will only be accepted electronically via email or fax.
All proposals should be sent to:
- Great Plains Tribal Leaders’ Health Board
- Attention: Opal Jones, STITPPI Project Manager
- Via email: [email protected]
- Via fax: 605-721-1932
Great Plains Tribal Leaders’ Health Board
Indicate firm name and the RFP title on the front of the digital submission. This is a one-step process. Technical and cost proposals shall be submitted in the same package.
Direct all inquiries concerning the RFP to:
- Opal Jones, STITPPI Project Manager
- [email protected]chb.org
1. Introduction/Purpose of RFP
It is the intent of the Great Plains Tribal Leaders’ Health Board (GPTLHB) to solicit proposals for securing a Sexually-Transmitted Infection and Teen Pregnancy Prevention Mobile App Development Contract in accordance with all requirements stated in the proposal document.
The selected mobile app development contract provider will have a nine-month contract beginning January 1, 2021 through September 29, 2021.
GPTLHB is a non-profit tribal organization representing the 18 tribal communities in the four-state region of South Dakota, North Dakota, Nebraska and Iowa.
Through public health practices and the formation of tribal partnerships, we work to improve the health of the American Indian peoples we serve by providing public health support and health care advocacy.
Our mission is to provide quality public health support and health care advocacy to the tribal nations of the Great Plains by utilizing effective and culturally credible approaches.
Our vision is that all tribal nations and communities in the Great Plains will reach optimum health and wellness through the embrace of culturally traditional values that are empowered by tribal sovereignty.
With funding from the Family & Youth Services Bureau, the Great Plains Tribal Epidemiology Center (GPTEC) coordinates and shares leadership with four Great Plains Area Tribal Nations for the Sexually-Transmitted Infection and Teen Pregnancy Prevention Initiative (STITPPI) to promote and support community awareness of sexually-transmitted infections and how to prevent them as well as the reduction of teen pregnancy and associated risk behaviors by:
- Increasing knowledge, self-empowerment, and preparation for adulthood among AI/AN youth within participating communities;
- Providing medically-accurate, culturally-competent, and informed/responsive teen pregnancy prevention education.
GPTLHB seeks a software application developer that will – in collaboration with GPTEC, our tribal partners, and curriculum developers – creatively utilize existing curricula to develop a Great Plains educational application or series of applications to supplement and support the delivery of informational content addressing the prevention of sexually transmitted infections and teen pregnancy.
3. Who May Respond
GPTLHB is requesting proposals from qualified and experienced professional mobile software application developers (businesses or individuals) to provide strategic app development and technical support services.
4. Provisions and Limitations
The purpose of this RFP is to ensure maximum, open, and free competition in the solicitation of and procurement of the goods and services described herein. This RFP is not to be considered as a purchase agreement or contract or as a commitment of any kind; nor does it obligate the GPTLHB to award any contract or pay for costs incurred prior to the execution of a contract unless such costs are specifically authorized in writing by the GPTLHB.
The GPTLHB reserves the right to:
- Accept or
reject any or all proposals
received, or to cancel
this RFP in part or
- Award a contract for any goods and services in any quantity that the GPTLHB determines, at its sole discretion, is in its best interest;
- Award a contract to other than the lowest cost/priced respondent;
- Reject any proposal that fails to confirm the essential requirements of this RFP;
- Contact any individual or entity listed in the proposal or otherwise known to the GPTLHB, who may have knowledge of the respondent’s experience, performance, and qualifications;
- Request additional information from any and all respondents; and
- Cancel a contract because of unavailability of federal or other funds.
5. Selection Process and Criteria
Selection will be based as described below:
Selection Committee: A Selection Committee comprised of GPTLHB employees will review and evaluate all responsive submittals and other information received in accordance with the requirements of this RFP. In assessing the strengths and weaknesses of each respondent, the Selection Committee may, at its discretion, request clarification of any response to this RFP or other issue that may arise during the selection process.
At any stage, the GPTLHB reserves the right to terminate, suspend, or modify this selection process; reject any or all submittals at any time; and waive any informalities, irregularities or omissions in submittals, all as the best interests of the GPTLHB may appear.
The GPTLHB will not accept any information, in any form whatsoever, from Proposers after the proposal due date. Unsuccessful Proposers will be notified in writing that they were not selected, and such notification shall result in no further consideration of these submissions. All determinations of the GPTLHB regarding rejection shall be final.
General Evaluation Criteria: A maximum of 100 points will be allowed in the scoring process. Each member of the Selection Committee will examine and score each proposal individually. Then, the committee will meet jointly to discuss their scores and mutually agree on an average score and the rational for their scoring for each of the following items.
Qualifications and experience of the Proposer (the person or entity legally responsible for the provision of services) in the professional areas listed in this RFP. Includes the qualifications and experience of the Proposer’s team leader and other Key Personnel (including subcontractors, if any) in the professional areas listed in this RFP and in similar projects. (20 points)
Demonstrated ability to establish, maintain, and communicate project consensus, demonstrated ability to complete projects timely and efficiently; demonstrated ability to provide all of the necessary coordination to complete projects. (20 points)
Proposed approach to provision of services. Includes philosophy and understanding of the services and approach to external awareness and issues that might arise, and a proposed timeline for completing initial app development and rollout. (15 points)
Proposed methodology of management approach of project team and assigned work tasks; including status updates. (15 points)
Experience working for tribes or tribal organizations. (15 points)
Proposed fees and expenses. (15 points)
The GPTLHB may require an interview in addition to the evaluation of written proposals.
The award will be to the most qualified company or individual(s) whose proposal is deemed most advantageous to GPTLHB, all factors considered.
6. Responses to the Request for Proposals (RFP) should include:
- The business’s/individual’s legal name, address, email address and telephone number.
- The headquarters where the work will be performed and from which expenses will be charged.
- Documented proof of ability to obtain professional liability insurance, e.g. copy of insurance finder or letter from carrier promising to provide the required coverage.
- The principal(s) of the company and their experience and qualifications.
- The experience and qualifications of the “key” staff to be assigned to the project.
- A description of the company’s or individual’s prior experience, including any similar projects.
- A description of the company’s or individual’s current work activities and how these would be coordinated with the project, as well as the firm’s anticipated availability during the term of the project.
- Contact information, including name, email, phone number, and address for three professional references.
Proposers shall submit one copy of their completed RFP response. All proposals must be limited to the following prescribed information and be submitted in 81/2” x 11” format bound on the long side. Pages are to be numbered in sequence and font size must be at least 11 pt. font. Proposals shall not exceed 10 single-sided pages in length. This page limit does not include cover pages, divider sheets, resumes, or disclosures of legal and administrative proceedings. Do not include unnecessarily elaborate art work, glossy paper, or bindings.
7. Scope of Work
As envisioned, the scope of work and services for this contract will include the following components:
- With assistance of GPTEC staff, utilize current implemented curricula to outline the application software.
- Develop the application in alignment with key program outcomes and in collaboration with GPTEC and local staff with sufficient time to ensure its meaningful use.
- Guide GPTEC and local staff in the purchasing of any necessary equipment, so as to ensure the compatibility and accessibility of application software for all curricula participants and facilitators.
- Provide ongoing support access to GPTEC staff and curricula facilitators in the local and scaled use of the application.
- Troubleshoot technical issues and address staff and facilitator questions and concerns in a timely manner.
8. Federal Law & Funding
This Request for Proposals, and the acceptance of any RFP, are subject to all applicable federal law, and to the original granting agency’s grant requirements, as well as to the GPTLHB By-Laws and Policies and Procedures.