Proposals are due by 4:00pm MT on Friday, June 5, 2020 at:
Great Plains Tribal Chairmen’s Health Board
Attn: Molita Yazzie
2611 Elderberry Blvd, Rapid City, SD 57702
View the formal Request for Proposals
Title: Opioid Surveillance Strategic Plan Contract Request for Proposals
Issuing Authority: Great Plains Tribal Chairmen’s Health Board
Projected Contract Begin Date: 07/01/2020
Contract End Date: 09/29/2020
Sealed proposals subject to the conditions of this request are due by 4:00 p.m. MT on Friday, June 5, 2020. Bids can be submitted via fax, mail, and encrypted email.
All proposals should be sent to:
Great Plains Tribal Chairmen’s Health Board
Attention: Molita Yazzie, MHS, MSc
TEC-PHI Program Manager
2611 Elderberry Blvd, Rapid City, South Dakota 57703
Indicate firm name and the RFP title on the front of each sealed proposal envelope or package. If you are sending via email, indicate firm and RFP title in the subject line. This is a one-step process. Technical and cost proposals shall be submitted in the same package/encrypted email.
Direct all inquiries concerning the RFP to:
Molita Yazzie, MHS, MSc
TEC-PHI Program Manager
1. Introduction/Purpose of RFP
It is the intent of the Great Plains Tribal Chairmen’s Health Board (GPTCHB) to solicit proposals for securing an Opioid Supplement Strategic Planning Contract in accordance with all requirements stated in the proposal document.
The selected opioid supplement contract provider will have a three-month contract beginning July 1, 2020 through September 29, 2020. All proposals are due by 4:00 p.m. MT on Friday, June 5, 2020.
The Great Plains Tribal Epidemiology Center (GPTEC) was funded by the Centers for Disease Control & Prevention (CDC) through our Tribal Epidemiology Centers Public Health Infrastructure (TEC-PHI) program to pursue a set of new and expanded surveillance activities to support opioid overdose prevention in the Great Plains Area.
GPTCHB seeks contractor that will deliver a Great Plains Area Opioid Surveillance Strategic Plan and key stakeholder engagement which will guide further project implementation and expanded opioid surveillance.
The GPTCHB is a non-profit organization representing the 18 tribal communities in the four-state region of South Dakota, North Dakota, Nebraska and Iowa.
Through public health practices and the formation of tribal partnerships, we work to improve the health of the American Indian peoples we serve by providing public health support and health care advocacy.
Our mission is to provide quality public health support and health care advocacy to the tribal nations of the Great Plains by utilizing effective and culturally credible approaches.
Our vision is that all tribal nations and communities in the Great Plains will reach optimum health and wellness through the embrace of culturally traditional values that are empowered by tribal sovereignty.
3. Who May Respond
GPTCHB is requesting proposals from qualified and experienced professional strategic planning consultants or individuals to provide strategic planning and facilitation services.
4. Provisions and Limitations
The purpose of this RFP is to ensure maximum, open, and free competition in the solicitation of and procurement of the goods and services described herein. This RFP is not to be considered as a purchase agreement or contract or as a commitment of any kind; nor does it obligate the GPTCHB to award any contract or pay for costs incurred prior to the execution of a contract unless such costs are specifically authorized in writing by the GPTCHB.
The GPTCHB reserves the right to:
- Accept or reject any or all proposals received, or to cancel or reissue this RFP in part or its entirety;
- Award a contract for any goods and services in any quantity that the GPTCHB determines, at its sole discretion, is in its best interest;
- Award a contract to other than the lowest cost/priced respondent;
- Reject any proposal that fails to conform the essential requirements of this RFP;
- Contact any individual or entity listed in the proposal or otherwise known to the GPTCHB, who may have knowledge of the respondent’s experience, performance, and qualifications;
- Request additional information from any and all respondents; and
- Cancel a contract because of unavailability of federal or other funds.
5. Selection Process and Criteria
Selection will be based as described below:
Selection Committee: A Selection Committee comprised of GPTCHB employees will review and evaluate all responsive submittals and other information received in accordance with the requirements of this RFP. In assessing the strengths and weaknesses of each respondent, the Selection Committee may, at its discretion, request clarification of any response to this RFP or other issue that may arise during the selection process.
At any stage, the GPTCHB reserves the right to terminate, suspend, or modify this selection process; reject any or all submittals at any time; and waive any informalities, irregularities or omissions in submittals, all as the best interests of the GPTCHB may appear.
The GPTCHB will not accept any information, in any form whatsoever, from Proposers after the proposal due date. Unsuccessful Proposers will be notified in writing that they were not selected and such notification shall result in no further consideration of these submissions. All determinations of the GPTCHB regarding rejection shall be final.
General Evaluation Criteria: A maximum of 100 points will be allowed in the scoring process. Each member of the Selection Committee will examine and score each proposal individually. Then, the committee will meet jointly to discuss their scores and mutually agree on an average score and the rational for their scoring for each of the following items.
- Qualifications and experience of the Proposer (the person or entity legally responsible for the provision of services) in the professional areas listed in this RFP. Includes the qualifications and experience of the Proposer’s team leader and other Key Personnel (including subcontractors, if any) in the professional areas listed in this RFP and in similar projects. (20 points)
- Demonstrated ability to establish, maintain, and communicate project consensus, demonstrated ability to complete projects timely and efficiently; demonstrated ability to provide all of the necessary coordination to complete projects. (20 points)
- Proposed approach to provision of services. Includes philosophy and understanding of the services and approach to external awareness and issues that might arise. (15 points)
- Proposed methodology of management approach of project team and assigned work tasks; including status updates. (15 points)
- Experience working for tribes or tribal organizations. (15 points)
- Proposed fees and expenses. (15 points)
The GPTCHB may require an interview in addition to the evaluation of written proposals.
The award will be to the most qualified company or individual(s) whose proposal is deemed most advantageous to GPTCHB, all factors considered.
6. Responses to the Request for Proposals (RFP) should include:
- The business’s/individual’s legal name, address, email address and telephone number.
- The headquarters where the work will be performed and from which expenses will be charged.
- The applicant must provide documented proof of ability to obtain professional liability insurance, e.g. copy of insurance finder or letter from carrier promising to provide the required coverage.
- The principal(s) of the company and their experience and qualifications.
- The experience and qualifications of the “key” staff to be assigned to the project.
- A description of the company’s prior experience, including any similar projects.
- A description of the company’s current work activities and how these would be coordinated with the project, as well as the firm’s anticipated availability during the term of the project.
- Contact information, including name, email, phone number, and address for three professional references.
Proposers shall submit one copy of their completed RFP response. If submitting by mail, proposals must be limited to the following prescribed information and be submitted in 81/2” x 11” format bound on the long side. Pages are to be numbered in sequence and font size must be at least 11 pt. font. Proposals shall not exceed 10 single-sided pages in length. This page limit does not include cover pages, divider sheets, resumes, or disclosures of legal and administrative proceedings. Do not include unnecessarily elaborate artwork, glossy paper, or bindings.
7. Scope of Work
As envisioned, the scope of work and services for this contract will include the following components:
- With assistance of GPTEC staff, finalize draft of the Great Plains Area Opioid Surveillance Strategic Plan.
- Review recordings of past Opioid Task Force meetings, review notes and other documentation and document background, attendees and status of current objectives to guide engagement efforts.
- Support outreach and engagement efforts to reorganize the Task Force to guide Strategic Plan review and implementation transition.
- Assess underrepresentation among Task Force membership; identify key tribal, state and federal contacts and invite participation to implementation planning.
- Plan meeting including scheduling, and draft agenda with inclusion of feedback from surveying Task Force members and key stakeholders.
- Survey Task Force and other substance use/opioid representatives on interests, goals, resources, partners and agenda topics for implementation transition meeting; work with GPTEC to identify needs and goals of members of the Task Force and other substance use/opioid representatives.
- Facilitate and conduct implementation transition meeting; assist presenting draft Strategic Plan and member survey results, current grant activities.
- Solicit and document feedback from Task Force members and other substance use/opioid representatives in the form of strategies and priorities that inform the direction of the Strategic Plan.
- Assist immediate implementation of the Strategic Plan by strategies and priorities identified.
- Assist communicating grant activities and progress on Strategic Plan with Task Force and Advisory Council members.
- Provide literature searches and information support, as needed, relating to specific strategic plan or grant activities such as Data Linkages, Data Use Agreements, Syndromic Surveillance data use, Opioid Surveillance Data Quality Report, training and surveys.
- Produce summary of all work activities including the implementation transition meeting in the form of a written report.